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Privacy Policy

Privacy Policy
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Data Administrator

Personal data provided by users of the website is managed Ayming Polska Sp. z o.o. as a Data Administrator within the meaning of the GDPR. Office in Warsaw, address: ul. Moniuszki 1A, 00-014 Warsaw, e-mail address:

Type of data processed

We process only personal data such as your name, telephone, email address, position, company name and other data that you provided on the Ayming websites or any of the projects and events organized by us as well as in the recruitment form for our projects.


Data acquisition and security

Personal data of website users is obtained through forms on the website, cookies stored in end devices and collected by the hosting operator’s web server logs.

Personal data that Ayming Polska Sp. z o.o. acquires via the website, they will be processed in an automated manner solely for the purpose of carrying out the newsletter service and in the CRM system for managing business contacts of Ayming Polska sp.z o.o. Personal data will not be transferred to a third country or international organization, with the proviso that all companies from the Ayming group have access to the CRM system. Personal data may be transferred, to the extent necessary, to the technical partners of the Data Administrator who ensure the maintenance and development of IT systems and the website.
The Data Administrator obtains data directly from individuals on the basis and for the purposes described below. If personal data was obtained in a different way, it is always in compliance with the law and usually directly from the client, contractor, supplier of the Data Administrator or from a publicly available legal source.

Personal data obtained by Ayming Polska Sp. z o.o. will be processed for the purposes indicated below:

1. Implementation of marketing services (mainly newsletter)

Marketing of own services is a legitimate goal of the Data Administrator, implemented by sending commercial information regarding the area of ​​Ayming’s activity as part of the newsletter service. To be able to provide this service, the user’s consent is additionally necessary – detailed rules can be found in the information on the newsletter and on the subscription form for the newsletter. Legal basis: art. 6 clause 1 lit. a and f RODO, art. 10 of the Act on the provision of electronic services. If you contact us via the contact form, the personal data provided in the form will be processed. Also in this respect, the basis for processing is the consent given and the legitimate interest of the administrator, which will be marketing of own services and the need to take action to answer requests and queries sent via the contact form. Legal basis: art. 6 clause 1 lit. a, b, f RODO, art. 10 of the Act on the provision of electronic services.

In any other case regarding the implementation of marketing of own services, including the organization of panels, discussions, breakfasts, trainings and other events organized by the Administrator, the basis for the processing of your personal data will be your consent, the implementation of the Data Administrator’s legitimate interest or the need to process data to implement concluded contract. The Data Administrator undertakes to communicate all additional requirements and necessary actions that may arise in connection with the marketing of own services in clear, separate information. Legal basis: art. 6 clause 1 lit. a, b, f RODO, art. 10 of the Act on the provision of electronic services.
2. Recruitment processes

The basis for the processing of personal data in the recruitment process is Art. 22 (1) of the Labor Code, recital 88 of the RODO and Art. 6 clause 1 lit. c RODO and consent of the person applying for a given job (art.6 par.1 lit.a RODO). Providing personal data in the recruitment process is always voluntary, but to the extent resulting from art. 22 (1) of the Labor Code necessary to participate in the recruitment process.
3. Conducting conversations, negotiations and performance of the contract

The processing of personal data may be related to conducting talks, negotiations, implementation of contracts concluded with clients, suppliers and contractors (natural persons). In this case, the legal basis for processing personal data is the need to process your personal data. Legal basis: art. 6 clause 1 lit. b RODO.
4. Accounting, settlement of public levies and implementation of consumer rights

In order to perform legal obligations, the Data Administrator may process personal data for purposes related to accounting, settlement of public levies (taxes and contributions), and implementation of consumer rights. Data processing is then necessary for the purposes of fulfilling the obligations incumbent on the Data Administrator. Legal basis: art. 6 clause 1 lit. c RODO.
5. Profiling to tailor information to your interests

Personal data may be processed for the purpose of possible profiling to better match the information sent to the interests and needs of the user – the basis for processing is the legitimate interest of the Administrator, which should be considered the implementation of the Administrator’s statutory activity (pursuant to art.6 par.1 lit.f RODO ).
6. Conducting statutory activities

Conducting statutory activity involves the necessity of undertaking a number of activities in which personal data is processed. In order to perform its statutory activity, the Data Administrator may process the personal data of employees, customer representatives and customers themselves, suppliers and contractors in order to perform the concluded contracts. In addition, the Data Administrator may obtain and process public data or data contained in publicly available entity databases. Legal basis: art. 6 clause 1 lit. f RODO.
7. Protection of Data Administrator’s interests

Personal data will also be processed to protect the Data Administrator’s interests, protect own claims and defend against claims. The above is the Administrator’s legitimate interest – the implementation of statutory activities. Legal basis: art. 6 clause 1 lit. f RODO.

Data storage period

All personal data will be stored for the period necessary to achieve the purpose of processing (website visit, newsletter service, recruitment process), and after its expiry for the period necessary to secure or pursue claims, as well as to enable fulfillment of accounting obligations (storage of accounting documents) .

If the processing of personal data is based on consent, this consent may be revoked at any time. Notwithstanding the foregoing, other conditions may justify continuing such processing.


The website uses cookies (cookies), i.e. files that recognize website users and optimize page browsing by users. Cookies are primarily text files containing specific data related to the use of the website (website name, storage period, unique number). The Data Administrator puts data on the end device.

Cookies are necessary to keep statistics and monitor ways of using the website. The Data Administrator does not use profiling and does not process data in an automated manner. Cookies may be shared with Google Analytics and other Data Administrator partners for statistical purposes of analyzing visits to the website.

Every visitor of the website has the right to specify the conditions for storing or obtaining cookies in the end device in accordance with the web browser settings. In particular, these permissions include allowing storage and the ability to delete and block cookies. The consequence of limiting the use of cookies may be to prevent the use of the website and some of its functionalities.

In order to obtain specific information on managing cookies in a given web browser, use the information contained in the help section of the browser.

The website contains the possibility of redirecting to social media (LinkedIn, Twitter, Youtube etc.) or sharing information posted on the website in these social media. The use of the options described above may involve the installation of cookies of such social media on the visitor’s end device. Managing cookies of social media pages is independent of the Data Administrator and is subject to cookie, privacy or social media page policies.

In order to make it easier to read the rules regarding cookie policies, we provide links to relevant policies of selected browsers and social media sites:

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